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Printing a Sales Voucher

Once a customer invoice is posted, you can print the Sales Voucher as an internal approval and audit document.

What is a Sales Voucher?​

The Sales Voucher is an internal document that:

  • Shows the company header and logo (Tokyo Byokane Philippines Corporation)
  • Identifies the customer (SOLD TO)
  • References the invoice number and date
  • Shows the journal entry lines (debit to A/R, credit to Sales)
  • Includes signature lines for Prepared By, Checked By, Approved By
  • Shows exchange rate info for multi-currency invoices

How to Print​

  1. Open the posted invoice (Customers > Invoices > select invoice)
  2. Click the Sales Voucher button in the action bar

Sales Voucher

  1. The voucher opens in a new browser tab with the print dialog
  2. Print or save as PDF using your browser's print function (Ctrl+P / Cmd+P)

Multi-Currency Invoices​

For invoices in a currency other than USD (company functional currency), the voucher shows:

  • Rate: The currency exchange rate used
  • Equivalent: The USD equivalent of the invoice amount

When to Use​

  • Internal approval trail — route the voucher through Checked By and Approved By signatories
  • Audit documentation — file with the invoice copy for BIR audit support
  • Dispute resolution — provides a clear, printable record of the sale

:::tip Print Settings The Sales Voucher uses your browser's native print function. Before printing:

  • Set page size to A4 or Letter
  • Use portrait orientation
  • Enable background graphics to print the logo and table headers :::
DocumentPurposeWhen
Sales VoucherInternal approval + audit trailEvery posted invoice
Debit NoteAdditional charge after paid invoicePrice increase
Credit NoteRefund/credit after paid invoicePrice decrease
Collection VoucherReceipt for customer paymentWhen payment is collected

:::info No BIR 2307 on Sales Unlike vendor bills, customer invoices in ARE18 do not generate BIR Form 2307. BIR Form 2307 is a certificate of withholding tax issued by the payor to the payee — so it's the customer who would issue a 2307 to TBPC when paying us (if they're a top withholding agent). TBPC keeps that received 2307 to claim tax credits on its own income tax returns. :::