Paying a Vendor Bill

Once a bill is posted, you can register a payment (disbursement) to settle it. This guide covers the standard workflow where you pay an existing bill.

Open the Posted Bill

Navigate to Vendors > Bills and open the bill you want to pay:

The bill shows:

• Amount Due on the right panel
• Outstanding debits for this vendor warning (if advance payments exist — see Advance Payments)
• Pay button in the action bar

Click "Pay"

Clicking Pay creates a disbursement payment record linked to this bill. The payment form appears:

Payment Fields

Field	What to Enter
Vendor	Auto-filled from the bill
Amount	Auto-filled with the bill's outstanding balance
Date	Date of disbursement
Journal	Bank or cash journal (e.g., 210005 Cash In Bank - MBTC Php C/A - Real)
Payment Method	Manual Payment (check), Bank Transfer, etc.
Cheque Reference	Check number (for check payments)
Memo	Payment description or reference

Approval Workflow

Like bills, payments track:

• Prepared by — who entered the payment
• Checked by — who verified
• Approved by — who authorized the release

Confirm the Payment

Click Confirm to post the payment:

1. The payment status changes from Draft to In Process (or Posted)
2. Journal entries are automatically created:
   • Debit: Accounts Payable (clearing the bill)
   • Credit: Bank/Cash (the disbursement journal)
3. The payment is automatically reconciled with the original bill
4. The bill's payment status changes to Paid

:::tip Automatic Reconciliation When you use the Pay button from a bill, Odoo automatically links the payment to that specific bill. No manual reconciliation is needed. :::

Print the Disbursement Voucher

After the payment is confirmed, click the Disbursement Voucher button:

The voucher shows:

• Company header (TOKYO BYOKANE PHILIPPINES CORPORATION)
• Partner (vendor) name and TIN
• Date and reference
• Payment method
• Payment amount (PHP) and USD equivalent
• Exchange rate
• Signatures: Prepared By, Checked By, Approved By

Print via the browser print dialog (Ctrl+P / Cmd+P).

Verifying the Payment

To verify the payment is properly linked:

1. Go back to the bill
2. The Payment section should now show the linked payment
3. The bill status should be Paid (green badge)
4. Click the linked payment to drill into the disbursement

Summary

Step	Action	Result
1	Open posted bill	Bill form shows Amount Due
2	Click Pay	Payment form opens with prefilled values
3	Fill journal, date, cheque ref	Ready to confirm
4	Click Confirm	Payment posts, bill auto-reconciled
5	Print Disbursement Voucher	Internal approval document

:::info Full Payment vs Partial Payment By default, the Pay button registers a payment for the full bill amount. To make a partial payment, edit the Amount field before confirming. The bill will show as Partially Paid until the balance is settled with additional payments. :::