Printing a Purchase Voucher and BIR 2307

Once a vendor bill is posted, you can print the Purchase Voucher for internal records and the BIR Form 2307 (Certificate of Creditable Tax Withheld at Source) for the vendor.

Purchase Voucher

The Purchase Voucher is an internal document used for approval and filing. It shows:

• Company header with TIN
• Vendor name and TIN
• Bill reference and date
• Journal entry lines (debit/credit with account codes)
• Exchange rate (for multi-currency bills)
• Signatures: Prepared By, Checked By, Approved By

How to Print

1. Open the posted vendor bill (Vendors > Bills > select bill)
2. Click the Purchase Voucher button in the action bar

3. The voucher opens in a new browser tab with the print dialog
4. Print or save as PDF

:::tip Browser Print The Purchase Voucher uses your browser's native print function. Use Ctrl+P (or Cmd+P on Mac) to adjust page settings before printing. :::

Multi-Currency Bills

For bills in a currency other than USD (the company currency), the voucher automatically shows:

• Rate: The PHP/USD exchange rate used
• Equivalent: The USD equivalent of the bill amount

Example: Rate: 1 PHP = 0.016921 USD | Equivalent: $ 1,409.41

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BIR Form 2307

Certificate of Creditable Tax Withheld at Source

BIR Form 2307 is a legal document that must be issued to the vendor to certify the withholding tax deducted from their payment. The vendor uses this form to claim the tax as a credit on their own tax filings.

How to Print

1. Open the posted vendor bill
2. Click the BIR 2307 button in the action bar

The form automatically fills in:

• Part I - Payee Information (vendor TIN, name, address)
• Part II - Payor Information (TBPC TIN, name, address, ZIP)
• Part III - Details of Monthly Income Payments and Taxes Withheld
  • ATC code (e.g., WC158)
  • Period (month-in-quarter)
  • Amount of income payment
  • Tax rate
  • Tax withheld

When to Issue BIR 2307

You must issue BIR Form 2307 to the vendor:

• Monthly - at the end of each month (or upon vendor request)
• Quarterly - consolidating all payments made during the quarter
• At year-end - covering the full year for the vendor's annual income tax return

:::info Vendor Requirement Vendors who are subject to withholding tax need BIR 2307 to claim the tax as a credit on their income tax returns. Failure to issue this form can create tax disputes with vendors. :::

What the Form Looks Like

The form follows the official BIR format with:

• Header: "BIR Form No. 2307 - Certificate of Creditable Tax Withheld at Source"
• Quarter indicator (Q1, Q2, Q3, Q4)
• Calendar year
• Three main information sections
• Declaration and signature area

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Summary

Document	Purpose	Filing
Purchase Voucher	Internal approval, GL trail	Internal records
BIR 2307	Certify withholding tax to vendor	Issue to vendor; vendor files with BIR

Both documents are generated on-demand from the posted bill — there's no separate printing step required. They are printed via the browser's native print dialog, so no special software is needed.